10 best transcription softwares and services in 2025 (ranked & reviewed)

Whether you’re a podcaster, YouTuber, TikToker, course creator, or Group Coaching leader, there are countless reasons why you might need transcription software or services for your business. 

In fact, although I used to say that transcription was optional, I no longer believe that’s true. Many consumers watch videos with audio turned off, and creating more accessible content is something I want to encourage more business owners to prioritize.

So if you’re looking for fast and inexpensive (or free) ways to convert the content of your interviews, videos, and meetings into written transcriptions, here’s a roundup of my favorite human-generated and AI-generated transcription options for every budget. 

Best AI-generated transcription software

Fathom

Fathom is my favorite free AI notetaker to automatically transcribe, bookmark, and summarize calls.

It includes a video recording, so you can re-watch the video after finding a particular spot to revisit in the transcript. And the searchable transcript is also immensely helpful if I want to find a specific topic.

It’s compatible with Zoom, Teams, and Google, and it’s the notetaker I currently use for all coaching and student calls at Wit & Wire.

Otter 

Otter is a free tool I previously used to transcribe the Wit & Wire Podcast. You can upload exported audio files and transcribe a limited number of files per month for free, or you can increase your minutes per month on a paid plan.

You can use Otter for so many things. One of my favorite applications – which is also a favorite among Wit & Wire students – is using Otter to speak out loud and capture notes for solo podcast episodes or other content creation. It’s a great way to get your ideas out there free of judgment, and you can record on the go with their app, too.

Otter can turn your conversations into smart notes that you can share with others. You can also search your transcript to locate certain topics and keywords. It can take notes during meetings, transcribe interviews, and record your ideas as you speak them, wherever you are.

Easy-to-use and versatile, (you can export your text as either document or an email), Otter is a top transcription tool, and one of my personal favorites.

Descript

Descript is an audio and video editing software that automatically transcribes your audio to text. So it’s far more than a transcription software; it’s a full recording and editing platform.

In fact, Descript was one of the pioneers of text-based editing, which allows you to edit your audio or video file by editing on-screen text. (Imagine deleting a sentence from a Google Doc and having that sentence removed from your audio file.)

You can record audio directly into Descript, either solo or with remote guests. You can also import previously recorded audio or video files to transcribe those after the initial recording.

Descript is currently one of my top recording and editing tools for online course creators and podcasters.

You can also watch my full YouTube tutorial here:

Human-generated transcription services

Rev

Rev has long been the gold standard in the transcription industry. They combine AI tools and human transcriptionists to create fast, accurate transcriptions.

Whether you need captions, subtitles, or transcripts, Rev boasts 99% accuracy, Rev is for those seeking perfection in the speech-to-text process. They offer live transcription, on-screen subtitles in multiple languages, and live captions for Zoom. And their turnaround time is incredibly fast.

TranscribeMe

TranscribeMe is focused on offering high-quality, affordable human-made transcriptions. Trusted by brands like Cisco, Oracle, Facebook, and Salesforce, TranscribeMe keeps things simple, secure, and correct.

TranscribeMe is powered by the skills of talented transcribers located around the world. This means you get access to 24-hour service. Files can be completed quickly. When it comes to confidential information, specialized personnel have signed non-disclosure agreements. 

GoTranscript

GoTranscript is another trusted transcription company, and they offer a $10 free trial if you want to test them out for free (for up to $10 worth of transcription or captioning.)

On top of that, you can earn loyalty discounts as you continue to use their services, and you can get 10% off your first order with the code WITANDWIRE at checkout.

Scribie

Scribie offers both automated (AI-generated) transcription as well as manual transcription services.

Constructed with highly advanced speech recognition capabilities, its AI version has an average 80% accuracy rate for punctuation and automated subtitles. Their human-generated transcripts boast 99% accuracy.

Honorable mentions

oTranscribe

oTranscribe is a free web application and tool that helps transcribers (humans) work more efficiently. So to be very clear, you’re the one writing the transcript if you’re using oTranscribe.

You’d upload your audio file and see the transcription in one single window on your screen. oTranscribe includes keyboard shortcuts to make your process more efficient. You don’t need to store your audio file in the software’s system, but you can use this app with audio and video files, as well as YouTube links. 

How transcription software can benefit your business 

You’re already doing the hard work to create high-quality podcasts, videos, courses, or even live events. So to enhance your existing work, transcription software can bring these three main benefits to your business:

• Increased accessibility
• Improved SEO
• Increased productivity

Increased Accessibility

Not everyone has the ability to hear well. And even those of us who can hear often benefit from the visual of closed captions or transcriptions.

When you transcribe your content, you widen your potential audience with increased accessibility through text. This is especially true for podcasts – which have a surprisingly large following in the deaf community – as well as YouTube videos, social media videos, and online summits.

Also, many social media scrollers turn their sound off while they’re on TikTok or Instagram. So when you enable captions – something you can now do automatically on TikTok and Instagram – that also helps your content reach a wider audience.

Improved SEO

Google may be all-powerful, but they can’t (yet) listen to your podcast episodes or YouTube videos embedded in your blog posts. 

That’s why transcribing your content at the bottom of your post can greatly improve your SEO. Google’s algorithms rank websites by sending bots to crawl your site for written keywords and information. And for now, these bots don’t know how to listen to audio or watch videos. They can only “read”! 

That’s why it’s so important for us to give them written words so they can learn what our content is about and surface our posts in key searches.

Of course, this might change in the future. For now though, great written content remains the MVP when it comes to ranking well organically online. This means that by transcribing interviews on your website, you can insert prominent keywords to help your site. When your transcription is posted to your site, it helps boost your ranking for these keywords. 

Increased Productivity

There are so many ways I use transcriptions to boost my own productivity as a business owner. Two prime examples include transcriptions for live group coaching sessions (in my courses), as well as 1:1 calls.

After a one-hour coaching call, it can be tough to remember exactly where you talked about a specific topic. But if you have a transcription, you can do a keyword search to find the right timestamp.

Similarly, I also find transcription incredibly useful during user research calls. I always ask for permission to record the call, and then I can quickly sift through the transcript to analyze my findings.

It helps me be more present during the actual call, which leads to a better experience all around.

Human-generated vs AI-generated transcription

As described above, your transcription can be done by either AI or by humans. Each has its unique benefits. 

Using automated transcription services can save you money. Pricing varies by company, but it will almost always be less expensive than human-generated transcription. 

That said, automated transcription isn’t always as accurate as human-generated transcription, which may be 98%+ accurate.

Here’s a quick high-level comparison:

Transcript Type	Pros	Cons
Human-generated transcription	High level of accuracy Includes punctuation Can include quotes Understanding of context for accuracy Can hear through the noise	Costly Sometimes slower
AI-generated transcription	Faster Cheaper Accuracy rates between 80% and 95%	Potentially less accurate Lack of contextual understanding Often no punctuation May not understand multiple speakers, accents, or conversations with a background noise

AI options are not always 100% accurate, so paying for high-quality human transcription will reduce errors in your documents. The cost savings presented by automated services, however, is a huge plus. I don’t think one option is better than the other, it’s just a matter of what you’re using the transcript for and how important accuracy is. 

For my own podcast transcriptions, I’m ok with AI-generated transcripts because the 80-85% accuracy works for me, and I manually update the most important pieces, like my own name and my guest’s name.

Transcription software vs. transcription services  

Transcription software is any digital tool that converts human speech into written text. You can input audio or video files into transcription software and your words will come out in the form of a document. Magic!

If you have ever tried to do your own transcription, you know the process can take a very long time, even with just a few minutes of content. Transcription software is amazing as it automates this whole process, freeing you up to focus on other things. 

There are also companies that provide transcription services, where an actual human will process your transcription for you. The price point is often higher, but the accuracy is often higher, too. 

Conclusion

Transcription services and software can meaningfully increase value in your online business. From making your video and audio content more accessible to increasing your SERP rankings through better SEO and bringing added efficiency, transcription software and services can elevate what you’re already doing to help with your marketing, accessibility, and productivity.

There’s no one right tool for everyone, but hopefully, this list has helped you make a decision around which tool is right for you.

And for more ways to build your business, check out our Wit & Wire online programs, where we help creators turn their skills and passions into profitable online courses and businesses.